APPENDIX 1How to make a good presentation Some expressions to be used while making a presentation How to address Good morning, ladies and gentlemen! Dear friends! How to start giving ideas on the topic concerned The topic of my (our) presentation today is … The main topic of my presentation is … I would like to talk about … I am going to talk about … Thank you for giving me the opportunity to tell you about … If you have any questions during my presentation, please stop me (don’t hesitate to ask me) … Let’s look at some ways of … (at some details). I shall start my presentation by asking you questions … I’d like to explain … In the first part of my presentation, I’ll describe … After that I’ll talk about… Finally I’ll show you … How to proceed the main idea First I’d like to talk about … I’d like to draw your attention to … Now, I’d like to move on to … Next, let me describe … I’d now like to turn to … Finally, let me explain … For example … For instance … First … Second …. Third … The first … The second … The third … First … Next … Then … After that … Finally. Connecting words Consequently … Therefore … However … Because of … Although … In addition … Since … Also … Because …. … so … … but … … and … Ending the presentation In conclusion let me remind you … I’m sure you’ll agree that … In addition to that … Before I (we) end … In summary, I’ve explained … I therefore recommend … Thank you for your kind attention (for listening). I (we)’ll be happy to answer all your questions at the end of my (our) presentation. Describing Visual Aids In my first slide I’d like to show you … If you look at the screen you can see… The horizontal (vertical) axis is … The left side shows … The third row (column) contains … On the right is … As you can see … This is the … Here is the … This clearly shows … This is important because … Some Dos and Don’ts do Give yourself enough time to plan, edit and rewrite. Give yourself enough time to practice, practice and practice. Limit the amount of information you give. A report is a much better place to give a lot of information. Make sure your script is easy to use. Index cards are better than using notebooks or sheets of paper. Check before the presentation the transcription of all difficult words in the dictionary. Check before the presentation that your overhead transparencies, slides or charts are in the correct order. The first slide should announce the title of your presentation, the event and date, and your name and position. This may seem terribly obvious, but many speakers miss off some of this basic information and then weeks later listeners (or their colleagues back at the organization) are not clear who made the presentation or when. Each slide should normally contain around 25 – 35 words, unless it is Use PowerPoint if the facilities are available. Although some speakers seem to have taken an aversion to PowerPoint, it is so convenient and ensures that your presentation has a clear structure and something for your listeners to take away. Pause (five to ten seconds) after showing a visual aid. Give the audience time to read before you start speaking again. Keep to the time. Many people become impatient with the presentations that go on too long. You may be cut off. Use the question and answer session as an opportunity to give extra information on your subject. Relax! DON’TS Read the report in bad English. Memorize your presentation. Have lots text on each slide. Use too small font. Speak more than 10 minutes. Play with pointers, pens or keys. Wave your paper or cards around when gesturing. Look at the ceiling, the floor or out the window.
|
