OUTGOING FACSIMILE
FILE REF: NO: DPKO/MD/FGS/ [ NO] DATE: Day/Month/Year
1. The present tour of duty of [ rank initials, surname of the UNITED NATIONS MILITARY OBSERVER ]is due to expire on [ date ]. Consequently, we should be grateful if your Government could designate a replacement for this Military Observer. The replacement should be an officer in the rank of [rank, i.e. Capt/Maj./Lt. Col. ]and should arrive in the Mission area on [date].
2. It would be appreciated if your reply, including a completed personnel data for travel itinerary form and medical certification, could be received at the Office of the Military Adviser, United Nations Headquarters, no later than [date].
3. UN Guidelines for Deployment, Rotation, Extension and Transfer of United Nations Military Observers in UNPKO, [ month year ] and Guidelines for United Nations Military Observers in [ Name of United Nations Mission ], [ month year ] are already available in your Mission or [are being forwarded under separate cover ].
4. Best regards. Annex M Guidelines for Military Observers
Example of a Permanent Mission’s Reply Concerning Replacement
[Permanent Mission letterhead] [Military Adviser] Department Peacekeeping Operations United Nations New York
SUBJECT: Replacement Military Observer [ Name of United Nations Mission ]
Reference: Your fax/letter DPKO/MD/FGS [ No. ] of[ date ]
1. I wish to inform you that the (country] authorities have nominated [rank initials, surname l as a replacement for [rank initials, surname] currently serving in [name of United Nations Mission].
2. Please find enclosed his/her medical documentation certifying his/her fitness for United Nations service and his/her completed personal data for travel itinerary form. He/she is ready to travel on [date] and it would be appreciated if the necessary travel arrangements could be made as soon as possible. 3. Regards. Annex N Guidelines for Military Observers Example of a United Nations Request for an Extension
OUTGOING FACSIMILE
FILE REF NO: DPKO/MD/FGS/[ No ] DATE:
1. The United Nations wishes to extend the tour of duty of [rank, initials, surname] presently servingwith [name of United Nations Mission] for a period of [length of time]. We should be grateful if your Government could agree to extend his/her tour of duty for the period indicated. The extension of the tour of duty has been recommended by [name of United Nations Mission], due to operational requirements.
2. Should it not be possible to extend his/her tour of duty, we would appreciate it if your Government could designate his/her replacement. This replacement should be an officer in the rank of [rank] and, should arrive in the Mission area on [date]. In case of replacement is being provided by your Country, your reply, including a completed personnel data for travel itinerary form and medical certification, at the Office of the Military Adviser, United Nations Headquarters, would be appreciated no later than [date].
3. Best regards.
кожевникова Annex O Guidelines for Military Observers
Example of a Permanent Mission’s Reply When an Extension is Denied [Permanent Mission letterhead]
Military Adviser Department Peacekeeping Operations United Nations New York
SUBJECT: Extension Request [Name of United Nations Mission]
Reference: Your fax/letter DPKO/MD/FGS [ No. ] of[ date ]
1. I wish to inform you that the [country] authorities have decided not to grant an extension of [rank, initials, surname] currently in [name of United Nations Mission]. Consequently,[ rank, initials, surname] has been nominated as his/her replacement.
2. Please find enclosed [replacement's rank, initials, surname] medical documentation certifying his/her fitness for United Nations service and his/her completed personal data for travel itinerary form. He/she is ready to travel on [date] and it would be appreciated if the necessary travel arrangements could be made as soon as possible.
3. Regards.
[Can be sent either by fax or by letter]
Annex P Guidelines for Military Observers Example of a Permanent Mission's Reply When an Extension is Approved [Permanent Mission letterhead]
Military Adviser Department Peacekeeping Operations United Nations New York
SUBJECT: Extension Request [Name of United Nations Mission]
Reference: Your fax/letter DPKO/MD/FGS [ No. ] of[ date ]
1. I wish to inform you that the [country] authorities have approved an extension of [length of time] for [rank initials, surname] currently serving in [name of United Nations Mission]. It would be appreciated that our Permanent Mission and [name of United Nations Mission] Headquarters are informed about the final decision of his extension.
2. Regards.
[Can be sent either by fax or by letter]
Annex Q Guidelines for Military Observers
UNITED NATION MEDICAL STANDARDS FOR PEACEKEEPING OPERATIONS
1. Personnel assigned to peacekeeping / special Missions are exposed to hazardous conditions not normally associated with peacetime service. Moreover, due to stressful and changed working environment, there is a potential of aggravation of any pre-existing medical conditions. Therefore, special considerations should be given to patients with a history of chronic medical problems.
Medical standards.
2. When examining members for service in a peacekeeping special Mission area, it must be borne in mind that they may be required to serve where unfamiliar diseases are endemic, where sanitation may be sub-standard and amenities few. They may be required to travel on foot and live in primitive conditions. Recreational facilities may be scarce.
3. Physicians shall make their assessment on the basis of medical history, physical examination, laboratory, EKG, and x-ray results, and an estimate of personality characteristics.
4. Special considerations shall be given to members with a history of the following conditions, who may function well in a relatively sheltered service environment, but may prove to be a medical liability in a peacekeeping Mission assignment: a. Physical Conditions - The following conditions are generally considered as precluding service in peacekeeping areas, but must be carefully assessed on an individual basis, taking into account the severity of the condition and the particular area for which the member is being examined; i. Ischemic heart disease; ii. Hypertension requiring medication; iii. Diabetes; iv. Malignancies; v. History of gastro-duodenal ulcers - a single instance of duodenal ulcer in the past should not preclude service in these areas; vi. Ulcerative colitis; vii. Asthma, chronic bronchitis and emphysema; viii. Chronic nephritis and urinary lithiasis; ix. Low back condition; x. Skin disease, such as extensive eczema, cystic recurrent acne, and skin cancer; xi. Allergies requiring sustained supportive treatment; xii. Members on special continuing medication such as steroids, anti-tuberculosis treatment, chemotherapy, anti-depressant and anti-psychotic drugs; xiii. Endocrine disturbance such as hyperthyroidism; xiv. Member with known allergies to antimalarial medication; xv. Members with any immuno-compromised medical conditions such as HIV/AIDS.
васин b. Psychiatric conditions - Members, who in the past have had episodes of situational maladjustment, anxiety neurosis or neurosis with somatization should be very carefully evaluated. Members, who have been known to require minor tranquillisers for relatively long periods of time, should also be screened carefully. c. Alcohol - The stress of deployment in these special areas and the environment of such areas are conditions favouring excessive consumption. Members who have a history of problems related to the use of alcohol or are known to be heavy drinkers should be screened carefully for service in these areas.
Annex R Guidelines for Military Observers IMMUNISATION, FIRST AID, AND MEDICAL PROCEDURES
1. Mandatory Immunisation: a. Standard childhood vaccinations (including required booster doses as per national schedule especially MMR, and Diphtheria.) 2. Recommended Immunisation: Specific immunisation requirements foreach Mission are indicated in the Mission Guidelines. In general the following is recommended: b. Hepatitis A c. Hepatitis B d. Tetanus e. Polio f. Typhoid Fever g. Yellow fever h. Rabies i. Meningococcal
3. Immunisation Schedule: DiseaseDuration of Number ofTiming between ProtectionDosesdoses Tetanus Toxoid 10 years Booster-1, 1 month between 1st & 2nd dose, Initial Series-3 1 year between 2nd & 3rd dose
Typhoid 3 years Booster-1, 1 month between 1st & 2nd dose Initial Series-2
Poliomyelitis 10 years Booster-1, 6-8 weeks between 1st & 2nddose
Initial Series-3 1 Year between 2nd & 3rd dose
Hepatitis A Initial Series-2 1 year interval between 1st & (Havrix 1440) 2nd dose
Hepatitis B 3-8 year Booster 1 Initial series-3 1 month between 1st & 2nd dose
Initial Series-3 5 months between 2nd & 3rd dose
Yellow Fever 10 years Single Dose 10 years
4. Required Malaria Prophylaxis Mefloquine Phosphate tablets - 250 mg (brand name: LARIAM) Adult Dose MEFLOQUINE: -The adult dosage is 250 mg (one tablet) once a week. Mefloquine should be taken one week before leaving, weekly while in the malarious area of operation, and weekly four weeks after leaving the malarious area. Minor side affects one may experience while taking Mefloquine include gastrointestinal disturbances and dizziness. Personnel with a history of epilepsy, psychiatric disorder or hypersensivity should not use Mefloquine, and should not be deployed to the Mission anyhow. Take Mefloquine with a meal and, preferably, always at the same time. In case of high fever in the Mission area, consult the UN Medical Personnel.
5. PERSONAL PROTECTION AGAINST MALARIA All personnel should protect themselves effectively against mosquito bites. This should constitute the participant's first line of defence against malaria. Protecting oneself from insect or mosquito bites involves the following: a. Wearing sufficiently thick, long-sleeved clothing and long trousers when out of doors after sunset. b. Smearing an insect repellent, such as dimethyl phthalate or N, N-niethyl-metatoluamide (DEET), on the parts of the skin remaining exposed, observing the manufacturer's precautions. Avoid applying high‑concentration (greater than 35%) DEET; c. Sleeping in properly screened rooms. If this is not possible, the use of a mosquito net is recommended. When using mosquito nets around the bed at night, care must be taken to tuck in the net carefully under the mattress whilst ensuring that the net is not torn and that there are no mosquitoes inside. Increased protection may be obtained by impregnating the net with permethrin or deltamethrin; d. Using insecticide sprays to kill mosquitoes that may have entered in spite of screening. e. Using mosquito coils.
6. UN MEDICAL SUPPORT FIRST-AID TRAINING FOR NON-MEDICAL PERSONNEL Introduction. There are, essentially, 3 levels of medical support in the UN medical support system for Peacekeeping Operations. They are:
(1) Level I (First line or 'Battalion' Level) - This is the first level where trained medical personnel (including a doctor) are present. - Organic medical teams of the field units usually provide this level of support.
(2) Level II (Second Line or 'Brigade/ Sector' Level Surgical facility) - This is a medical facility with limited specialist expertise and limited surgical capabilities. Life, limb and organ saving surgery can be performed here.
(3) Level III (Third Line 'Field Hospital') - This is a fully equipped and staffed multi-disciplinary field hospital. - All major medical and surgical specialties are provided for.
Basic level ('Soldier' level or 'Buddy-Aid'). This comprises the immediate first aid provided by the nearest person on-site. |
| Service dress for staff officers (required) | Raincoat/rain dress (required) |
| Field service uniform (recommended) | Gloves (required; additional working gloves) |
| Combat dress (required) | Boots (rubber) |
| Combat fatigues (required) | Pullovers (required) |
| Field working uniform | Undershirts and shorts (required) |
| Ties (when part of the uniform) | Shorts (required) |
| Shoes (service uniform) | Socks (cotton, nylon, wool) (required) |
| Boots (good leather) (required) | Pyjamas (recommended) |
| Bush shirts (khaki or green drill) | Towels (required) |
| Sleeping mat | Toiletries (required) |
| Sleeping bag (with liner) (required) | Sports clothes and shoes |
| Mosquito net and repellent (recommended) | |
| Web belt and haversack (required) | Flashlight with spare batteries (required) |
| Binoculars (absolute necessity) | Water bottles (thermos type) |
| Compass (required) | Sun glasses |
| Protractor (1:50,000 inches) (required) | Torch (battery operated) |
| Map case (required) | Survival kit (whistle, mirror; recommended) |
| Permanent/ washable ink markers, fine point (to work overlays) (recommended) | First-aid kit (required) |
| Combat helmet (required) | Hearing protection (required) |
| Armoured vest (recommended) | Dust goggles and dust mask (required) |
| Respirator (gas mask) and suit | Sun glasses (required) |
| Civilian clothes, including sports jacket | and slacks, are also recommended |
гугняев
Annex T
Guidelines for Military Observers
UNITED NATION COMPENSATORY TIME OFF POLICY FOR MILITARY OBSERVERS
1. The purpose of this policy is to introduce a revised compensatory time off policy for the military observers and civilian police officers serving in peacekeeping operations and other field Missions. It replaces current provisions as well as any other schemes or local arrangements of compensatory time off for observers and constitutes the only policy governing compensatory time off in respect of United Nations Military Observers.
The Hours of Work
2. The Force Commander/ the Chief Military Observer shall establish the hours of work and official holidays for military observers / police officers, in consultation with the Director of administration/Chief Administrative Officer. An equitable duty schedule is organized to meet operational and administrative requirements of the Mission.
3. If operational requirements allow, the norm would be the establishment of a five-day workweek. If for operational reasons military observers / police are required to work on Saturdays, Sundays and official holidays, compensatory time offshould be granted to compensate for the weekends and holidays worked.
Five-Day Workweek
4. If the operational requirements of the Mission allow the establishment of a five-day workweek, no compensatory time offwould be granted. It should be noted that the scheduled days off in the course of a month's duty roster are not compensatory time off; they are simply days off in lieu of weekends / holidays.
CTO Granted Only on the Basis of Continuous Active Duty
5. Compensatory time offcan only be granted, if operational reasons require active duty of military observers or civilian police on a continuous basis, including Saturdays, Sundays and official holidays. Thus, if the Mission HQ officers, or any other United Nations Military Observers, enjoy weekends and holidays off, they do not qualify for compensatory time offwhich requires continuous active duty, where the service otherwise breaks only for sick leave or annual leave.
6. Compensatory time offwould normally apply only in those Missions and those locations / functions in which a continuous and active duty for military observers / civilian police is an essential requirement, i.e., in isolated locations, patrol duties, observation posts, law enforcement etc., which do not allow for a regular workweek with scheduled days off.
Purpose of the Compensatory time off
7. Compensatory time offis granted to United Nations Military Observers/CIVPOL to provide them with the opportunities for rest after a particularly demanding period of continuous service. Compensatory time offshall be authorized by the Force Commander/ the Chief Military Observer subject to operational requirements and exigencies of the service.
Granting of Compensatory Time Off
8. At the discretion of the Chief of Staff, the Force Commander/ the Chief Military Observer or the Police Commissioner, United Nations Military Observers who are required to be on duty on a continuous basis including weekends and official holidays may be granted compensatory time off with Mission Subsistence Allowance follows:
9. Compensatory time offis granted on a pro-rata basis: for every five days of continuous duty / service, one compensatory time offday is earned. For periods of less than five days, compensatory time offis earned in fractions (x 0.2), which can be accumulated to make a whole day. A maximum of 56 compensatory time offdays may be granted in a one-year period, and no more than 12 compensatory time offdays may be taken at any one time. Compensatory time offcan only be granted and taken when the exigencies of the service so permit.
Compensatory Time Offand Annual Leave
10. Compensatory time offmay be taken in conjunction with leave. The annual leave continues to be accrued at the rate of one and a half (1-½) days per month. Annual leave can be accrued up to a maximum of 12 days, on the understanding that it is to be taken as actual leave without cash compensation in lieu of leave not used.
11. Based on the operational requirements, the Force Commander/ the Chief Military Observer shall organize the duty roster and establish appropriate procedures for the advance approval of observers' compensatory time off. It is up to the Missions to decide whether compensatory time offis granted in fractions or any other arrangement is applied, e.g. one day given after five (5) working days, two (2) days after ten working days, six (6) after 30 days. This would offer a modicum of flexibility to the field Missions in the awarding of compensatory time off.
гаврилов
Advance Compensatory Time Off_- Payment of Mission Subsistence Allowance
12. Compensatory time offmust be earned before it is granted. Accordingly there can be no granting of advance compensatory time off. Mission Subsistence Allowance is payable for all compensatory time offdays whether taken inside or outside the Mission area.
13. The compensatory time offmust be taken within the regular tour of duty. The tour of duty shall not be extended in order to facilitate taking such time off. Observers may, however, be granted up to ten (10) days of accrued compensatory time off / annual leave in the last month of their tour of duty in order to complete all arrangements, including travel and baggage formalities, prior to their departure from the Mission area. No annual leave or cash compensation in lieu of compensatory time off is granted. However, granting compensatory time off/ annual leave during the last month of duty should be kept to a minimum and no annual leave / compensatory time offis granted or should be taken during the last week of duty. This is to ensure that the personnel return to the Mission area for important checkout and repatriation travel purposes. Hence, compensatory time offmay not be taken in conjunction with repatriation.
Travel Days
14. There is no provision for travel days in connection with accrued compensatory time offand / or annual leave spent inside or outside the Mission area.
Oversight of Attendance Records and Granting of Compensatory Time Off
15. The Director of Administration/Chief Administrative Officer is responsible for the administrative and financial certification as well as proper implementation of United Nations policies, rules and regulations in the Mission. He/she oversees the efficient use of United Nations resources. Given that there are financial implications in granting compensatory time off, the Director of administration/Chief Administrative Officer, or his/her representative, should also review the recording of United Nations Military Observers attendance records and ensure the proper administration of the compensatory time offarrangements.
16. While the Force Commander/ the Chief Military Observer grants compensatory time off, oversight of compensatory time offprovisions is the responsibility of the Director of administration/Chief Administrative Officer. The latter or his/her representative shall establish procedures and develop internal guidelines within the Mission in order to ensure adherence to policy and procedures. Verification of granting compensatory time off/ annual leave for observers should be conducted prior to the departure of the personnel in question from the Mission area. Attendance and compensatory time offrecords should always be kept current for review and audit purposes.
17. Any deviations from the standard policy without prior authorization will result in recovery actions against individual United Nations Military Observers and the application of rules governing financial responsibility of approving officers. All Missions are to ensure that any SOPs or other internal Mission instructions/directives are in line with the above stated policy and that they are copied to the Military Adviser's office/ CivPol Unit and to Field Administration and Logistics Division
[1]. These ‘Guidelines’ for the Military Observers will be applicable to Military Liaison Officers as well. In circumstances where United Nations Military Observers are employed for liaison purposes and do not perform classic observer tasks, it may be more appropriate to use the title of United Nations Military Liaison Officers. This arrangement exists in the United Nations Mission in Kosovo (UNMIK), at present.
[2]. Report of the Secretary-General on " Renewing the United Nations: A Programme for Reform" dated 14 July 1997 (A/51/950), Para. 119.
[3]. General Guidelines for Peacekeeping Operations’ United Nations Headquarters in October 1995, Para. 60, p. 36.
[4]. Comprehensive Review of the Whole Question of Peacekeeping Operations in all their aspects - Command and Control of United Nations Peacekeeping Operations” [A/49/681], dated 21 November 1994, Para. 4.
[5]. Secretary-General’s Bulletin “ Functions and Organisation of the Department of Peacekeeping Operations”, ST/SGB/2000/9, dated 15 May 2000, p.2.
[6]. Ibid, p. 5.
[7]. Further guidance in regard to the conduct of the UN civilian and military personnel serving in the field is contained in the Field Administration Handbook. The Code of Conduct in respect of the UN staff members was approved by the General Assembly by its resolution 52/252 of 8 September 1998.
[8]. Strengthened consultations between the Security Council, troop contributing countries and the Secretariat, on the formulation and implementation of mandates for United Nations peacekeeping operations, will naturally assist all concerned to adhere to the command and control arrangements articulated in this document. Nothing in the present document should therefore be seen as prejudicing recent and ongoing efforts to strengthen that consultation process, to which the Department of Peacekeeping Operations remains firmly committed.
[9]. Comprehensive Review of the Whole Question of Peacekeeping Operations in all their aspects - Command and Control of United Nations Peacekeeping Operations” [A/49/681], dated 21 November 1994, Para. 4.
[10]. Ibid, Para. 6.
[11]. Ibid, Para. 6.
[12]. Ibid, Para. 6.
[13]. General Guidelines for Peacekeeping Operations, United Nations Headquarters, 1995.
[14]. Ibid. Para. 60.
[15]. Ibid. Para. 60.
[16]. General Guidelines for Peacekeeping Operations, United Nations Headquarters, 1995.
[17]. Ibid. Para. 61.
[18]. Comprehensive Review of the Whole Question of Peacekeeping Operations in all their aspects - Command and Control of United Nations Peacekeeping Operations” [A/49/681], dated 21 November. 1994, Para. 19.
[19]. Ibid, Para. 7.
[20]. Secretary-General’s Bulletin “ Functions and Organisation of the Department of Peacekeeping Operations”, ST/SGB/2000/9, dated 15 May 2000, p.2.
[21]. Ibid, p. 5.
[22]. Accordingly, the United Nations may request the troop-contributing countries to repatriate personnel and take the necessary disciplinary measures, as outlined in the relevant documents. United Nations will provide necessary information to the Member States in order to process such disciplinary action.
[23]. General Assembly resolution 22A(I).
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