Follow-up Letter of Introduction

by Ingrid

(Toms River, NJ)

I would like to know what type of letter to send as a follow up to a company letter of introduction. I emailed letters introducing our company to other companies in the hopes that they would be interested in hiring our company to provide our services. How should I follow up?

________________________________________

Hi Ingrid,

I would follow up with another letter saying that you have sent them a letter before and if they have somehow missed the letter, provide the same information again and give them a strong reason to contact you.

A side note, it is not a good idea to send a letter of introduction via email. Most people would consider that spam and not even look at it.

If you were sending it via snail mail, then the chances are better that they have received it. In that case, depending on the situation, you can follow up with another letter as described above or give them a call.

Regards,

Dax Cheng

 

Перечитайте текст, сосредоточив внимание на его важнейших деталях, и выполните нижеследующие задания.

7.1. Выберите правильные варианты ответов на поставленные вопросы (на каждый вопрос – только один правильный ответ).

1. How many kinds of business introduction letter are there?

a) one

b) two

c) three

d) four

e) five

 

2. What didn’t the author of the article mention in the text?

a) different types of introduction letter

b) some good sentences to start the letter of introduction

c) some examples of business introduction letters

d) how to follow up to an introduction letter

e) how to answer an introduction letter

 

3. What is not recommended to do while introducing a person or company?

a) to give the reason(s) for the introduction

b) to give background information about a person or company from your personal experience

c) to indicate any referral action you’ve taken

d) to obligate the reader

e) to express appreciation for any courtesy

 

4. How can one make the item or service being introduced easy to investigate?

a) by offering a sample

b) by an attached illustration

c) by a “case study” explanation

d) providing a readily available assistance by phone, visits, or display

e) all of the variants given

 

5. What is the best way of sending a letter of introduction?

a) via email

b) via fax

c) via snail mail

d) none of the variants given

e) giving a phone-call is much better

 

Заполните таблицу, посоветовав, как следует поступить в каждой из предложенных ситуаций.

What should one do…
	… introducing a person or company?
	… introducing a product, equipment or service?
	… before the negotiations begin and after negotiations have ended for the day?
	… starting the letter of introduction?
	… following-up the letter of introduction?

7.3. Определите, истинно или ложно каждое из нижеперечисленных утверждений (относительно текста). Пометьте каждое предложение как “T (true)” или “F (false)”. Откорректируйте ложные утверждения.

1. If possible, the reasons for introduction should be expressed in terms of the reader's interest.

2. Writing an introduction letter for a product, equipment or service, do not introduce it at once.

3. In the business letter of introduction, you should explain how the new product, service, or equipment differs from whatever is already available.

4. Most readers approach anything new with a wait-and-see-what-everybody-else-thinks hesitancy.

5. You should never follow up a letter of introduction with another letter providing the same information again, because you may seem too pushy.

6. It is not a good idea to send a letter of introduction via email, because most people would consider that spam and not even look at it.

7. Never follow up your business introduction letter with a phone-call.

 

Дайте развернутые ответы на поставленные вопросы, опираясь на содержание текста.

1. How do you like the first example of a letter of introduction given by the author? How can the way it is presented characterize the author’s personality?

2. Compare the author’s examples of the letters with his own written answers to his readers’ questions. Do you see any similarities in their structure? Are there any differences?

3. Have you ever written a business-letter? Do you find it difficult to think of good opening sentences to your letters? Do you consider the author’s examples useful?

Подготовьте развернутые высказывания (от 25 развернутых предложений) в ответ на вопросы, заданные ниже. Задание, помеченное звездочкой, выполнять не обязательно.

1. Using the examples from the text write your own letter introducing either a person/company or a product/service.

2.* If you happen to know any business-person from abroad (or someone who has ever worked with representatives of any foreign country), ask them to show you a sample of a business letter of some other kind (a CV cover letter, a business thank you letter, etc.). Discuss the given sample letter with your groupmates/instructor.

 

Text 2. What Is Mass Media?