Sample enquiry letter

Letter 1.

1102 West 30th

Lawrence, KS 66321

August 4, 2004

 

Dr. Maria Gomez-Salinas

Director of the Diabetes Clinic

St. David's Hospital

1000 Greenberg Lane

Wichita, KS 66780

 

Dear Dr. Gomez-Salinas:

 

I am writing you in hopes of finding out more about how the new Glucoscan II blood glucose monitoring system, which a representative at Lifescan informed me that your clinic is currently using.

Originally, I saw Lifescan's advertisement of this new device in the January 2004 issue of Diabetes Forecast and became very interested in it. I wrote the company and got much useful information, but was recommended to write several current users of the system as well.

 

For a technical report that I am writing for a technical writing class at Johnson County Junior College, I need some help with the following questions:

How often does the Glucoscan II need to be calibrated in practical, everyday use conditions?

How accurate is the Glucoscan II compared to other similar systems that your patients have used?

What problems do your patients experience with this new device?

The Lifescan representative indicated that your clinic is one the leaders in implementing new technology for diabetics, and therefore I am eager to hear from you. In the report I will acknowledge your contributions, and I will send you a copy of the completed report if you wish.

 

Thank you for your time, and I hope to hear from you soon.

 

Sincerely, ……….

 

Letter 2

MATTHEWS & WILSON

Ladies' Clothing

421 Michigan Avenue

Chicago, III.60602

 

 

Messrs GRANT & CLARKSON

148 Mortimer Street

London WIC 37D

England

 

October 21, 1993

 

Gentlemen:

 

We saw your women's dresses and suits at the London Fashion Show held in New York on October 17. The lines you showed for teenagers, the "Swinger" dresses and trouser suits would be most suitable for our market.

Would you kindly send us your quotation for spring and summer clothing that you could supply to us by the end of January next. We would require 2,000 dresses and suits in each of the sizes 10-14, and 500 in sizes 8 and 16. Please quote c.i.f. Chicago prices. Payment is normally made by letter of credit.

 

Thank you for an early reply.

 

Very truly yours,

 

P. Wilson. Jr.

 

Buyer

 

 

Letter 3

 

WORLDWIDE DEALERS LTD.

 

Connaught Center

Hong Kong

The Victoria Cycle Works

P.O. Box 9734

Melbourne

 

June 14, 1998

 

Dear Sirs,

 

Our business agents in India have asked us for quotations for 10,000 bicycles, to be exported to Sri Lanka, India, Pakistan and Nepal.

Please let us know what quantities you are able to deliver at regular intervals, quoting your best terms f.o.b. Brisbane. We shall handle export formalities, but would ask you to calculate container transport to Brisbane for onward shipment.

 

Yours faithfully,

P. King

Asst. Export Manager