THE WRITING PROCESS1.1. WHY TO WRITE? Although electronic devices have made some writing unnecessary, the written word flourishes both at university and in the world of work. Writing offers very real advantages to both writers and readers: 1. It gives writers time to reflect on and research what they want to communicate and then lets them shape and reshape the material to their satisfaction. 2. It makes communication more precise and effective. 3. It provides a permanent record of thoughts, actions, and decisions. 4. It saves the reader’s time; we absorb information more swiftly when we read it than when we hear it. Many people will expect you to write for them. At university you may be asked to write reports, memos, research papers, and essay exams. Job hunting usually requires you to write application letters. And once you are hired, writing will probably figure in your duties. You might be asked to discuss the capabilities of new computer equipment, report on a conference you attended, or explain new safety procedures to supervisors or staff. The ability to write will help you earn better grades, land the job you want, and advance afterwards in your career. Furthermore, writing ability yields personal benefits. You might need to defend a medical reimbursement claim, request clarification of an inadequate set of directions, or document a demand for replacement of a faulty product. Skill in writing will help you to handle these matters. As you can see, we usually write in response to situation. This situation often determines the purpose and audience of your paper as well as its content, style, and organization. We don’t, then, write in isolation but rather to communicate with others who have an interest in your message. To do an effective job, you will need to understand the different situations that can prompt a piece of writing and respond accordingly.
1.2. THE WRITER’S ENVIRONMENT AND HABITS On your journey from kindergarten to university, you have probably had to produce dozens of stories, book reports, and themes on a wide variety of subjects. But if you are like many student writers, you may not feel as if you have learned much from this experience. The assignments were so divergent, the writing experiences so inconsistent, and the results so unpredictable that you may still feel like a beginner. Indeed, most beginning writers are so preoccupied with completing an assignment that they rarely think about how they did it, the process they used to produce it. If you were asked to describe the characteristic features of your writing process, you would probably begin by identifying your writing habits — those conditions and tools you believe you must have whenever you write. Some of these writing habits are formed by chance. If you produced a paper you were proud of by secluding yourself in a quiet room, inscribing neatly shaped words in a spiral notebook with a soft-lead pencil, then you may be convinced that you need isolation, silence, and primitive tools to perform successfully. But chance could have ordained that you produced that same paper seated at the kitchen table, surrounded by family conversation, banging out your sentences on a portable typewriter. If so, you might believe that to write effectively you will always require a comfortable environment, reassuring noises, and efficient machinery. Indeed, after a time some writers look upon their writing habits as rituals, procedures to be followed faithfully and regularly each time they write. They wear the same flannel shirt, or choose the same background music, or sharpen an entire box of pencils before they begin. Although many writing habits are formed by coincidental patterns of cause and effect and are sometimes perpetuated by ritual, most are chosen, almost unconsciously, to conform to a writer's other personal habits. Exercise 1. Most people have developed special habits or idiosyncrasies when they write. Using the following questions as a guide, compile a list of your writing habits. 1. What particular experiences or people helped you form your writing habits? 2. Do your writing habits resemble your other work habits? Do you see any relationship between the way you write and the way you might make a piece of furniture, cook a large meal, or practice your favorite sport? Make a list of similarities and differences. 3. What kind of physical environment do you need in order to write effectively? Do you need the silence and solitude of your own isolated study or the sounds and activity of a more communal space such as the kitchen or the library? What happens to you when you are forced to write in a "hostile" environment? 4. What kind of tools do you prefer? Do you prefer composing with a special kind of pencil or pen, or do you prefer composing at a typewriter or word processor? What happens to you when you are forced to use an "alien" writing implement? What other special tools do you require — paper, pencil 5. When do you write best — early in the morning or late in the evening? How long can you write at one sitting? What kind of reasons do you give yourself to stop working? What kind of rewards do you give yourself for finishing a piece of writing or a specific portion of it? How long does it take you to recover your train of thought once you have been away from a writing project for several hours or days? How do you re-establish contact with what you were thinking?
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