Emails - internal communication

Emails used inside a company are often short and direct.

Look at the following example:

To:Brett Williams

Subject:Quarterly sales figures

Hi Brett

Just a quick note to remind you that it's the end of the quarter again.

Please send me the sales figures broken down by region, as before.

Can f ask you to also show sales according to product fine? It would really help when I compile my report Thanks for your co-operation. Susan

Here is the reply to the above email:

 

To:Susan Harper

Subject:Re: Quarterly sales figures

Susan - here's the first set of figures you wanted, attached as a spreadsheet. The second set - sales by product line will take a little longer to collect. I’ll send them by the end of the week.

Now for some bad news. Unfortunately, the sales staff are telling us that next quarter is likely to be significantly weaker. Do you want me to get together a revised forecast for July-Sep?

Let me know if there's anything else I can do to help with the report.

Brett

 

 

The level of formality of internal emails depends on the audience and reason for writing. Usually the style is just neutral, but here is an example of a formal and an informal email:

 

To:All recipients

Subject:Financial results

Dear colleagues

I'm pleased to tell you that our financial results this year have been very positive. I would like to thank you all for your valuable contribution.

l would also like to take the opportunity to tell you about an important staff change. Patricia Nascimento has been appointed as Marketing Director for Brazil, to replace Rita Costa. She will work to strengthen our presence in Latin America

This is an exciting time for our company, and I'm sure that I can count on your continuing commitment over future months.

With best wishes

Henri Devereux

CEO of Transworld

To:Goran Samoran

Subject: V ideo conf - reschedule?

Goran - looks like the IT network is going to be down next Friday. Routine maintenance they say. What a hassle.

We've got a video conference arranged for Fri pm. Shall I call everyone and try so reschedule for Monday? Get back to me if you think it's a good idea.

Inge