Language styles

Business letters are usually quite formal in style. A conversational style is therefore not appropriate and you should avoid contractions, for example. Try to use verbs in the active and not in the passive forms as this will make your letter more dynamic. You should also avoid writing sentences that are too long and that include complicated or unnecessary language. A straightforward letter will get your message across more effectively than a long wordy one. There are certain conventions concerning the correct way to address people and to close your letter.

Opening Letters alwaysstart with Dear … followed by the correct form of address. If the letter is going to someone whose name you do not know, it starts with Dear Sir,or Dear Madam,or Dear Sir or Madam, …. But if you know the name, then you can begin with Dear Mr/Ms Taylor, or Dear Greg Taylor, ….

Yours sincerely, (formal, for letters beginning Dear+ name)

Yours faithfully, (formal, for letters beginning Dear sir/Madam)

Yours truly, / Best regards, / Best wishes, (less formal)

Notes: to apply for a job –подавати заяву на роботу

will get message across – донесе вашу інформацію

a long wordy one – довгий багатослівний (лист)

Sample letter

Notes: I have set the alarm…. – я налаштував будильник …