XV. Dr Jackson is a conference organizer for the Association of Psychological Researchers (APR).
Read out his conversation with the Manager of the Galaxy Hotel. Dr Jackson —Dr J.; the Manager — M. Dr J....so the conference would be from the second to the sixth of April, with around 320 participants. Have you got the facilities for that number of people on those dates? M. Yes, these dates would be suitable. We have a Farmers' Union Conference finishing on the twenty-eighth of March, and a Lawyers' Conference starting on the tenth of April, so we can fit you in very well. As regards the facilities, perhaps I can give you a brief idea of what we can offer. Dr J. Yes, please, if you can give me some idea... M. Basically, we have a multi-purpose conference center with seating for over 450 delegates — that's including the seating in the auditorium. Our main auditorium seats 350 people. Dr J. So, it could hold all our delegates if we had a full session of the conference? Certainly. But we also have two smaller conference rooms, each with an area of thirty-five square metres, which can be used for lectures if necessary. The smaller conference rooms have a seating capacity of about 55 each. I see... We have sound-proof folding doors between the conference rooms. These can be opened up to form a single large room. So you could have an extra seating capacity of about 110. Good. That could be a useful feature. What about the technical side? How about audiovisual facilities? At our last conference we had problems with the equipment. The auditorium has built-in audiovisual equipment. We've found it performs extremely well. That sounds good. Now, we may have a large group of Students from University coming to hear a famous visiting speaker. Can you link the auditorium with the other rooms? Yes, indeed. We can provide a closed circuit television link-up from the auditorium to the smaller conference, halls. Good. Now, we may have several participants from Japan and China this year. Is there equipment for translation? Yes, there is. Our main auditorium has full simultaneous translation equipment. And you'll find that both the auditorium and the conference rooms have excellent acoustics. That's important when you have a lot of participants listening to a foreign language, isn't it? Indeed it is. There's also an exhibition hall, for display purposes. You may be planning to exhibit books and equipment and it provides you with an area of 30 square metres. Yes, we would like some exhibition space. By the way, have you got any leaflets or brochures on these facilities? I'd like to study all the details. M. Certainly. I'll give you a leaflet with a complete description of the facilities, and a plan of the actual conference centre. But why don't you come with me and have a look at the complete centre? I think you'll find it quite an impressive building... Answer the questions: How many participants is Dr Jackson expecting at the conference? What event will be held in the hotel before the APR conference? What event will be held after the APR conference? What does the Manager say about a) the seating capacity of the auditorium? b) the area of the two smaller conference rooms? What translation facilities will Dr Jackson require, and for what languages? What does the Manager give Dr Jackson to take away and study? Whatdoes the Manager suggest at the end of the conversation? XVI. Fill in the gaps using the words in the box:
Basically, we have a multi-purpose conference (1) __________ with (2) _________ for over 450 delegates. Our main auditorium (3) ____________ 350 people. The smaller conference rooms have a (4) __________ capacity of about 55 each. We have (5) _______ -proof folding (6) _________ between the conference rooms. These can be opened up to form a (7) ________ large room. The auditorium has (8) _________ audiovisual (9) ____________. We can provide a closed (10) __________ television link up from the auditorium to the smaller conference halls. You'll find that both the auditorium and the conference rooms have excellent (11) _________. There's also an (12) __________ hall, for display purposes. XVII. Dr Jackson has arranged for the APR conference to be held at the Galaxy Hotel. He is talking to the Hotel Manager to make sure that everything is ready. Dr. J. OK, so if I just run through the equipment with you... see you have the overhead projector and the sere already in position. Now how about pens? M.. We have some black pens in this box. But perhaps you'll need some extra colours. Dr. J Yes. Perhaps you could get some extra felt-tip pens different colours. I'm sure our speakers will need them. M. Certainly. I'll order a complete range. DrJ. This slide projector doesn't seem to be working. It probably needs a new bulb. M. I'll attend to that right away. No... it won't be necessary. It wasn't plugged in properly. DrJ. Fine. Now, let's see. The tape recorder has an empty spool, but the film projector doesn't seem to have an empty reel. M. No, that's in my office. The Personnel Manager borrowed it. I'll make a note of it. DrJ. And do you have an extra cartridge for the slide projector? M. Yes, there are two in this drawer here. There's still some stationery to come. My secretary will be up soon with pencils, notepads, folders and name tags. And the gavel... DrJ. Yes, we'll need that. Our discussions can get rather heated sometimes. M. You'll also need a notice board. I'll make sure there's one ready for you. By the way, you'll find a box of drawing pins on this shelf where we keep the pens for the whiteboard, and the pointer. DrJ. Ah yes, we have, the whiteboard here... Now, is there anything we've forgotten, do you think? M. We could perhaps test out the PA system (power amplifier). There's nothing more annoying than finding the amplifier isn't adjusted properly or the microphone isn't connected. DrJ....or if you get a horrible whine coming through the loudspeakers. Yes, you're right — we'd better test it. What about the lighting? Can you show me how it works? M. Yes. Here's you dimmer switch for the main hall lighting and here's a switch for the spotlights. There's a lectern light on the lectern itself... you see? Dr J. Fine. I think, that's everything. Let's go and test this PA system. M. Didn't you say you would need the translation: equipment? DrJ. No, we won't need it after all. We were-expecting some] participants from China ^nd Japan, but they won't bej coming this year. Read out their conversation and answer the questions: Why did the slide projector not work immediately? Why will interpreting equipment not be necessary? Where is the empty reel for the film projector? Why does Dr Jackson think the gavel will be needed? XVIII. Fill in the gaps using the words in the box:
1) We'll need some additional_______________________________ for the overhead projector. 2) We've got a film projector, but unfortunately we haven't got a ________ to show the film on. 3) The lecture theatre gets very hot if the __________ isn't working. 4) One of our staff-trainers is giving a demonstration to a group of hotel receptionists this afternoon. We'll need a _________ to record the demonstration. 5) This equipment is so complicated that I've asked for a ________ to come and operate it. 6) This room has very good ________ microphone you can hear every word perfectly. 7) One of our speakers gave his lecture in Chinese. Fortunately, a simultaneous ________ was available. 8) Could you, please, make twenty___________ of this page? I'd like everyone at the meeting to have the information in front of them. 9) Can you test the ________ before the lecture starts? OK, I'll do it now. Testing: one, two, three... 10) Our conference room is well-equipped, with a good ________. So it will be easy to make announcements to all the participants. 11) The reason the system works so well is that we have high-quality _________ placed at the front, middle and back of the room. 12) Next week there will be a ___________ of brain surgeons, with participants from many different countries.
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