Business Letter Format
Contact Information (Your contact information)
Your Name Your Address
Your City, State, Zip Code Your Phone Number Your Email Address
Date Contact Information (The person or company you are writing to) Name
Title Company Address
City, State, Zip Code
Salutation Dear Mr./Ms. Last Name: (Use a formal salutation not a first name)
Body of Business Letter
When writing a business letter, keep your letter simple and targeted, so the purpose of your letter is clear. Single space your letter and leave a space between each paragraph. Left justify your letter.
The first paragraph of your business letter should provide an introduction to why you are writing.
Then, in the following paragraphs provide more information and specific details about your request. Explain why you are writing so it's easy for the reader to understand what you are asking.
The last paragraph of your letter should reiterate the reason you are writing and thank the reader for reviewing your request.
Leave a blank line after the salutation, between each paragraph, and before the complimentary close.
Complimentary Close: Respectfully yours,
Signature:
Handwritten Signature (for a mailed letter) Typed Signature
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